(October 2004)
A Statement of Duties is a written statement that describes a particular position or group of positions in the Department of Education, Tasmania. Where one Statement of Duties describes the role of a number of positions, it is called a generic Statement of Duties.
Statements of Duties are not entirely prescriptive nor do they detail an absolute or exhaustive list of the elements of the position. However, as a minimum, the State Service Commissioner has determined that a Statement of Duties must include the following.
Position Title - the name by which the position is known.
Classification - the level at which the position is classified in accordance with award requirements or classification standards issued by the State Service Commissioner.
Terms of Employment - details the terms under which a person is employed in the position, for example hours worked, fixed-term arrangements and some employment conditions.
Position Objective - a brief description of the purpose and role of the position.
Duties - a summary of the work to be performed. It does not include every task that may be undertaken. There are normally no more than eight to ten duties listed.
Level of Responsibility - a brief description of the level and scope of responsibility of the position.
Direction/Supervision Received - a brief description of the level of direction/supervision received including the role of the supervisor in the allocation of work, determination of priorities and standards, monitoring of performance and allocation of resources.
Selection Criteria - details the skills, knowledge and attributes required to perform the duties and to achieve the objectives of the position. Statements of Duties generally do not contain more than six criteria.
Selection criteria are always prefaced by a statement regarding the State Service Principles, including merit selection, and the Code of Conduct.
Working Environment - details the physical location and working environment. This section is always prefaced by statements regarding occupational health and safety, workplace diversity and non-smoking in the workplace policies.
Essential Requirements - specifies the formal qualifications and mandatory requirements that a person must have to undertake the position. Essential requirements are contained in awards or are specifically approved by the State Service Commissioner, for example pre-employment checks and Aboriginality requirements.
Please refer to the delegations for details regarding approving essential requirements other than award specifications.
Desirable Requirements - includes qualifications/skills in a particular field or discipline which are not mandatory but would be of assistance to the person undertaking the position.
Statements of Duties may be obtained from the Statement of Duties database.
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Reviewing Statements of Duties
(December 2003)
Any change to a Statement of Duties or the creation of a new Statement of Duties must be made in consultation with the Human Resources Management Branch. In the first instance e-mail Position.Design@education.tas.gov.au
In all cases where a position becomes vacant the Statement of Duties must be reviewed prior to any vacancy filling process.
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Local Task Lists
(November 2002)
A Statement of Duties is the official departmental description of a position. A Local Task List can supplement, but not conflict with, the Statement of Duties from which it is derived.
Local Task Lists are not required for all positions and may be useful when one generic Statement of Duties covers a range of positions. For example a Statement of Duties for a school Administrative Officer might specify as a duty as follows.
This could be supplemented on a Local Task List as follows.
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Record the hire of the gymnasium, assembly hall and grounds in the "Hire Diary".
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Generate invoices for all facility hirers and mail to the hirers.
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Prepare a summary of hires and receipts for the School Executive Officer on a monthly basis.
An example of a Local Task List may be obtained from the Statement of Duties database.
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Contact Details
(June 2006)
For further information or assistance in relation to the above please contact the Staffing and Establishment Services Section on (03) 6233 7083 or via e-mail: Position.Design@education.tas.gov.au
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Vacancies
Application & selection process