COVID-safe schools operational plan

To be in place for Weeks 1 to 10, Term 2, 2022. Plan to be regularly reviewed to ensure it remains up-to-date, complies with Public Health advice and continues to provide the best protection for children. 

Principle 1 – Early Education and Care (ECEC) services and schools are essential and should be the first to open and last to close wherever possible in outbreak situations, with face-to-face learning prioritised 

Learners 

To keep our learners and staff as safe as possible, COVID-safe measures are in place in our schools in line with Public Health advice. These measures build on what schools are already doing. 

COVID-safe measures include: 

  • hygiene and physical distancing 
  • vaccination 
  • ventilation and use of outdoor learning environments 
  • safe site management 
  • face masks 
  • outbreak management plans. 

All students should be at school unless they: 

  • are unwell or have COVID-19 symptoms 
  • have medical advice which states they are unable to return to school due to an ongoing medical condition 
  • have been directed to stay home by Public Health.  

Schools will continue to work closely with parents and carers to support students and young people with disability. Students who have individualised learning plans including students with English as an additional language, gifted and talented students, and students with disability will continue to be supported. Parents and carers can contact schools to discuss their child’s individual learning plan. 

Launching into Learning 

Launching into Learning (LiL) sessions will begin to be held indoors in Schools and Child and Family Learning Centres (CFLCs) where it is possible to do so in a COVID safe way.   

Depending on school capacity, LiL teachers will continue to focus on outreach strategies to connect with families, including: 

COVID-safe behaviours will apply to all sessions. 

Staff 

The Department of Education is proactively reviewing its workforce to identify pressure points and put in place strategies to cover expected absences. This includes:  

  • contacting recently retired school staff 
  • revisiting long leave requests 
  • deploying staff from non-school areas, including both registered teachers and general staff 
  • using relief staff 
  • consideration of exemptions to enable close contacts to return to work, where all above options have been exhausted. 

For Government schools, regional Human Resources (HR) teams support principals and schools with plans for staffing as they move through different stages of complexity at their site.  

The Department of Education, the Tasmanian Catholic Education Office and Independent Schools Tasmania will advise schools on strategies to manage workforce absences to ensure face-to-face learning continues. 

Virtual learning 

Schools are prepared to support children during any learning at home periods and will ensure the core curriculum continues to be delivered. 

The Department of Education’s Virtual Learning Centre (VLC) is an online learning service accessible by families, principals, teachers and learners.  

Schools will continue to support learners to come to school and learn under the supervision of their classroom teacher. When this is not possible, schools will communicate to parents about the resources to support learners and this may include the VLC. 

During Term 2, all learners needing access to VLC will be supported to access high quality online programs focussing on core areas of reading, writing, numbers, physical activity and wellbeing.  

The Gifted Online program will recommence in Term 2. 

All learners in Years 11 and 12 will have access to a wide range of courses through Virtual Learning Tasmania (VLT) with interactive support sessions available as needed. 

Schools will be provided with central support to monitor student participation in VLC and develop strategies for supporting the transition to face-to-face learning.  

Resources and equipment packs have also been developed for students in internet ‘black spots’ or facing other barriers to online learning.  

The Department of Education works with the Catholic and Independent school sectors to align approaches and share virtual learning resources. Page Break 

Principle 2 – Baseline public health measures continue to apply 

COVID-safe measures will be in place across all schools in line with Public Health advice, with all schools actively encouraging COVID-safe behaviour. 

Attendance and cleaning 

Students, staff and visitors must stay home if unwell or if they have COVID-19 symptoms. 

Students, staff and visitors must stay home if they are required to isolate after testing positive to COVID-19.

All schools will continue increased hygiene and handwashing. Handwashing and sanitising products are available in all schools. 

All schools will continue increased COVID-safe cleaning, including additional disinfecting of high touch point surfaces and increasing ventilation following a positive case. 

Physical distancing 

Physical distancing and density requirements help reduce the spread of COVID-19.  

All staff and visitors must stay 1.5 metres apart and comply with density requirements such as maximum room capacity advice. Staff will limit unnecessary mixing. 

COVID-safe behaviours are applied in staffrooms and offices, and students will be supported to physically distance where possible

Schools will continue to limit unnecessary mixing between class/student groups where this is not required for learning. 

Face masks 

Face masks are required indoors by all staff, parents, carers and visitors as well as students in secondary schools. 

Primary school students do not need to wear face masks. However, face masks will continue to be available at the school. 

Each school has a supply of single-use surgical face masks for staff and students. 

Parents, carers and other visitors may be asked to wear face masks on school grounds. 

Ventilation 

Continuing to maximise airflow by increasing ventilation remains a key strategy to help minimise disease transmission. There are a number of ways to promote air flow and improve air quality. These include increasing natural airflow through opening windows and doors, the use of heaters and air conditioners, and mechanical ventilation. Schools continue to ensure learning areas have good airflow and that indoor spaces are well ventilated. 

The majority of external windows in Government schools can be opened and repairs continue as required.  

All Government schools have been provided with air purifiers to assist with increased ventilation if required. 

Maintenance of air conditioners and air purifier filters is ongoing. 

Schools will continue to take advantage of outdoor learning opportunities and outdoor learning spaces where possible. Work is continuing in schools to identify further opportunities for outdoor learning and to enhance existing outdoor learning areas. 

All Government schools have been provided a CO2 monitor to assist with the provision of optimised ventilation.  

Schools have been provided with guidance on how to improve ventilation in cooler weather. Electric portable fans and additional air purifiers will be used in schools to maximise ventilation and airflow and combined with heating to support enhanced ventilation during winter months.  

Vaccination 

Vaccination continues to be the best way to reduce the severity of COVID-19 symptoms and the likelihood of contracting the virus. 

All Department of Education staff, including volunteers, must be up to date with their vaccinations and provide evidence of their status or exemption. All staff are supported to receive booster doses. 

Students are strongly encouraged to be vaccinated.  

Contactors and volunteers must be vaccinated to work on Government school sites. 

Schools will not treat students differently based on their vaccination status. 

Non-government school sectors are responsible for setting their own vaccination requirements as informed by Public Health advice. 

Schools will continue to work with the Department of Health to support and promote community vaccination clinics and to help increase vaccination and booster rates in children. 

Outbreak management  

COVID-19 safety plans are regularly updated for all sites and factor in relevant changes in Public Health advice. 

Outbreak management is guided by Public Health advice. Schools are well prepared to respond to outbreaks and are supported by a central Outbreak Support team including a dedicated coordinator for each Government school. Public Health provide support if and when required during outbreaks. 

Group outbreaks have been defined by Public Health as five or more students (and/or staff) in a class (primary schools); or five or more in a home group (secondary schools); or five or more in an identified group (colleges). 

Site outbreaks have been defined by Public Health as three or more group outbreaks are identified at a site within seven days of each other. 

When an outbreak occurs, the school communicates directly with families to provide instructions specific to their children. This message may be as simple as to continue to monitor for symptoms. It is important to carefully read communications from schools and to follow Public Health advice. Additional measures may be put in place when there are group or site outbreaks, in consultation with Public Health. These measures could include additional testing through rapid antigen tests (RATs), recommendations on wearing of face masks, or changes to school activities.   

Parent, carer and visitor access 

Minimising the number of people who access school sites helps minimise transmission. On-site school community activities will increase but will continue to be limited for the Term 2. 

Parents and carers continue to be allowed on school sites. Time spent on-site should be limited and related to the activity being undertaken (e.g. child drop-off, participation in LiL, parent information sessions). COVID-safe measures in place. Parents and carers must practise COVID-safe behaviours. That is: 

  • only enter the school site if they’re feeling well 
  • wear a face mask  
  • frequently wash their hands and use hand sanitiser 
  • maintain a physical distance of 1.5 metres between others. 

It is strongly recommended to be up-to-date with COVID-19 vaccinations. 

Stop, Drop and Go is preferred (dropping your child at the gate to limit adults on site), where appropriate.  

Parents, carers and visitors must follow site access requirements and Public Health directions. 

Parents and carers can attend DoE sites indoors for after hours indoor events and activities (e.g. musical and drama productions, prize evenings). Parents and carers can attend DoE sites outdoors during school hours where there is a designated space away from students and staff (e.g. sports, outdoor assemblies).

Parents teacher meeting

Parent teacher meetings can go ahead with COVID-safe measures in place. Parents should be given the option of phone calls or online meetings. Schools to consider how to hold face-to face meetings. Reminder not to combine with BBQs.

Mixing of school groups 

All schools are encouraged to limit mixing between different classes and student groups where this is not required for learning or wellbeing purposes. Where student numbers are low, due to high absenteeism, classes may be combined to assist with staffing shortages.

Assemblies

Whole of school assemblies can only occur outdoors during Term 2. Grade or part-of-school assemblies can be held indoors with COVID-safe measures in place e.g. grade levels separated, appropriate size of venue. Where groups of people do assemble, Public Health requirements such as gathering and density limits will need to be considered. When attending assemblies, staff should limit mixing and practise COVID-safe behaviours at all times. Parents and carers can attend outdoor assemblies where there is clear delineation between spaces for parents/carers and students/staff.

Principle 3 – No vulnerable child or child of an essential worker is turned away 

The Government is coordinating efforts across agencies to ensure that all Tasmania’s children and young people are safe, well and actively engaged in learning.  

The Department of Education works closely with other agencies to support vulnerable students to access, participate and engage in their learning.   

School Support and Wellbeing teams will continue to support the wellbeing of all students, with a particular focus on those students with diverse and complex needs requiring coordinated support. 

It is a priority that school sites across all sectors remain open for vulnerable children and children of essential workers to attend. However, they should not attend if they are feeling unwell, have medical advice which states they are unable to return to school due to an ongoing medical condition, or they have been directed to stay home by Public Health. 

Ongoing guidance and advice will be provided to schools based on Public Health advice. 

Principle 4 – Responses to be proportionate and health-risk based 

The plan for has been developed based on experiences gained during Term 1. Proportionate adjustments were made to the operational plan during the Term and will continue to be adjusted during Term 2 in response to changes in community transmission, Public Health advice and emerging issues. 

As changes to the plan occurs, these are communicated to stakeholders including students, parents, carers and school staff. Communication with students and families will come from their school. For Government schools, this will be supported by Department of Education advice and messages. 

A COVID-19 Support Hotline, email and frequently asked questions have been established for Government school enquiries related to COVID-19. Catholic or Independent schools also have contact numbers for COVID-19 enquiries. 

Approaches have been developed for a number of scenarios regarding disease prevalence in the community (low, medium and high), so that schools and ECEC services can be best prepared to adjust the plan should changes in Public Health advice indicate that is required. 

Rapid antigen tests 

Students and staff will continue to have access to rapid antigen tests (RATs) during Term 2. Parents and carers can use a RAT if their child has COVID-19 symptoms.  

All students have ongoing access to RATs through their school to ensure they always have some on hand in their home. Parents and carers should ensure that as their child uses the provided RATs that they seek replacements from their school at their earliest convenience. When there are group or school outbreaks, Public Health may advise on more frequent use of RATs by students and staff. When this occurs, schools will provide these additional RATs and communicate to parents and carers on their intended use.   

Stay at home if unwell 

Students, staff and visitors must stay home if unwell or if they have COVID-19 symptoms. 

Confirmed cases and outbreak management 

Parents, carers and staff will continue to be informed if there is a case in a class and will be asked to monitor their child for symptoms, test if needed and stay home if unwell.  

There is a clear process in place to manage COVID-19 cases in schools. Similar to other illnesses, if there is a case in your child’s classroom, monitor your child closely for symptoms. If your child is unwell, please keep them home and get them tested. Schools will communicate directly with families if there’s a case at school. Public Health will work closely with schools if there are increased cases in classrooms. Notifications to families regarding cases and outbreaks will utilise existing communication channels used by schools.  

Unless otherwise advised, the class will remain open for learning and students who are well should continue to attend. 

The Department of Education has continued to support a number of students and young people with disability to continue to learn throughout the COVID-19 pandemic, including making adjustments to learning and implementing medical action plans where appropriate. Students with disability with complex health needs will continue to be supported on an individual basis, working closely with parents and carers as necessary. This could include additional medical advice within the student’s medical action plan. 

Principle 5 – Equip ECEC services and schools to respond on the basis of Public Health advice and with support from Public Health authorities where required 

The Department of Education will support schools and services to revise their COVID plans, according to Public Health advice. 

Staff, learners and their families will be provided with clear advice on what to do if they are considered a close contact in line with Public Health advice. 

Rapid antigen tests will continue to be supplied to students during Term 2, with further supplies if recommended by Public Health to respond to certain outbreaks.  

Confirmed cases in schools and on sites will be managed in accordance with Public Health advice. As outbreaks occur Public Health will provide support to assist with the response. The Department of Education’s COVID-19 Outbreak Support team works closely with the Public Health Emergency Operations Centre to ensure the timely sharing of information and to provide schools with support and advice to respond to and manage outbreaks. 

Schools will communicate with Early Childhood Education and Care providers who operate on school sites to ensure a coordinated approach to managing confirmed cases, in accordance with Public Health advice. 

Principle 6 – Wellbeing of children and education staff to be supported 

The wellbeing of learners in Government schools will be supported by: 

  • each school’s Support and Wellbeing team monitoring students’ wellbeing and determining the required supports to meet each student’s individual needs 
  • the online Wellbeing Check-in, designed for students in Years 3 to 12, whether they are at school or learning from home 
  • the Department’s Professional Support Staff teams, including school psychologists, social workers, speech and language pathologists and school nurses who will continue to provide both face-to-face and online support, for students learning on site and from home as required 
  • the Virtual Learning Centre where students and families will be able to access wellbeing resources. 

Catholic and Independent school sectors also have in place approaches to support the wellbeing of their students and staff. 

Staff wellbeing and workload 

The Department of Education provides clear guidance and supports for teaching and learning in different scenarios, with workload principles factored in (refer to Principle 1). 

System level workforce planning has informed and supports school planning to ensure we can continue to keep learners safe and learning throughout COVID-related staff shortages.   

The Department communicates clearly with staff on expectations, processes, planning and resources related to COVID-19, including the resources available to support student learning and wellbeing. 

The Department will keep communicating the types of leave available to support all staff through COVID-related absences. 

The Department actively promotes staff mental health and wellbeing, with supports available. This includes guidance and strategies to support principals and line managers in schools to hold staff wellbeing check-ins and conversations and make referrals to supports as needed. 

All Department of Education staff have been provided with the opportunity to participate in a range of live online webinars focussing on different aspects of wellbeing. 

A PDF version of the COVID-safe schools operational plan (PDF, 408KB) is available. 

If you need support translating or interpreting this information, contact the Translating and Interpreting Service on 131 450. Accessibility information is available.